Anne's Motors & Iron Works Auto-Shop · Buy & Sell · Rental
Prepared byCreativeDevLabs · Sept 15, 2026
Integrated Multi-Business Digital Platform

One Platform.
Three Businesses.
Every Branch.

A single digital front door uniting auto-shop services, vehicle buy & sell, and car rental — delivered as a website, customer apps, and an internal staff app on one shared back-office.

Leyte · Primary Cebu Clark + Future branches
3
Business lines
Unified under one account
4+1
Platforms delivered
Web · 2 apps + admin portal
3
Launch branches
Built to scale beyond
3
Delivery phases
Each ships revenue-ready

The core idea

Three separate businesses, one seamless experience.

Today, auto-shop, buy & sell, and rental run on paper and separate processes. We consolidate them into a single customer account and a shared back-office with role-based access — one system across every branch, no duplicate tools.

Customers see one platform. Management gets real-time visibility across all lines and all locations.

Auto-ShopRepair & service
Buy & SellVehicle sales
Car RentalSelf / with-driver
One Unified
Platform

Section 2 · Project objectives

Seven goals driving the build

Every decision in the platform traces back to these outcomes.

1

Consolidate three business lines — auto-shop, vehicle sales and rental — into one customer account and a single digital front door.

2

Digitize paper-based auto-shop workflows — job orders, scheduling and status updates — into a trackable, automated system.

3

Enable online vehicle listing, inquiry and valuation for the buy-and-sell business.

4

Enable online rental booking with payment collection, ID verification and deposit handling.

5

Give management real-time visibility across all branches through a unified admin back-office with roles and permissions.

6

Build on scalable infrastructure (AWS Lightsail and S3) that grows as more branches and transaction volume are added.

7

Provide a custom-built accounting module tied directly to commission and transaction data across all three lines — no third-party integration.

Scope of work

What the platform runs

Every business line gets a customer-facing flow, a staff workflow, and admin oversight — built once, shared across branches.

01

Auto-Shop

Repair & maintenance, fully digitized

  • Online diagnostic questionnaire with photo & video upload
  • Capacity-aware appointment scheduling (5 bays / 5 technicians at launch)
  • Digital job orders with itemized, e-signed customer quotes
  • Digital inspection checklist with technician photos & videos
  • Live status tracking with SMS, email & push on every change
  • Before & after documentation attached to every job order
  • Warranty tracking on parts & labor; inventory-ready line items
19 services at launch, confirmed per branch
02

Buy & Sell

New, used & customer trade-ins

  • Public catalog of new & used units with photo/video galleries
  • Advanced filters & side-by-side comparison of up to 3 units
  • "What's My Car Worth" instant valuation calculator
  • Customer sell/trade-in submission with OR/CR & document upload
  • Staff review queue; final offer set after physical inspection
  • Seller status tracking: Submitted → Offer → Listed
  • Loan amortization calculator & bank/financing-partner routing
Test-drive requests routed to sales agents
03

Car Rental

Self-drive & with-driver fleet

  • Dynamic fleet catalog by type (sedan, SUV, van), admin-configurable
  • Real-time availability calendar per unit, per branch — no double-booking
  • Self-drive & with-driver options, selectable per booking
  • License verification & 50% security deposit at booking
  • Digital rental agreement with e-signature; add-ons (driver, GPS, insurance)
  • Before/after unit checks, damage reporting tied to the deposit
  • Extension requests plus pickup, return & overdue alerts
Online payment via Xendit / HitPay

Auto-Shop · Section 4.2.1

Services offered at launch

All included in the initial scope. The final list is confirmed per branch — not every branch offers every bay (e.g. body & paint).

Preventive Maintenance (PMS) / oil change Engine diagnostics & computer scan Brake service (pads, rotors, fluid) Tire service, alignment & vulcanizing Battery testing / replacement Transmission service & repair Aircon & heating repair Suspension & steering repair Electrical / wiring repair Exhaust system / muffler repair Engine tune-up Coolant system flush Fuel system cleaning Belt & hose replacement Car wash & detailing Body work, painting & dent repair Windshield / glass repair Emission testing support Underchassis / rust proofing

Status tracking

Every transaction, tracked end to end

Customers and staff see the same live status at every step, with automatic notifications on each change.

Auto-shop job order
Received Diagnosing Awaiting Approval In Progress Quality Check Ready for Pickup Released
Sell / trade-in submission
Submitted Under Review Inspection Scheduled Offer Made Accepted / Declined Listed
Rental booking
Booked Deposit Paid (50%) Agreement Signed Picked Up Returned Deposit Settled

What you receive

Five connected surfaces

Four customer- and staff-facing products, all powered by one shared system with role-based access.

Public Website

Marketing site covering all three business lines, responsive on every device.

Web

Customer Web App

Account, transactions and live tracking across services, purchases and rentals.

Web App

Customer Mobile App

iOS & Android — book, track and manage on the go with push notifications.

iOS · Android

Internal Staff App

First-class tool for technicians, advisors, sales & rental agents in the field.

iOS · Android
+ Admin / Back-Office Portal

Unified dashboard across all lines & branches — roles & permissions, content management, analytics, and commission tracking.

Auto-shop staff team in uniform On the floor

Built for your crew

The staff app is made for the people on the floor

Technicians, service advisors, sales and rental agents each get a role-based view — assigned job orders, status updates, inspection photos and videos, and rental check-in/out — on the devices they already carry, working across whichever branch they're assigned to.

Technicians Service Advisors Sales Agents Rental Agents

Section 4.1

One account across every line

A single sign-on carries each customer across auto-shop, buy & sell and rental — no separate logins, no re-entering details, one history of everything they've done with Anne's Motors.

  • Single sign-on usable across all three business lines
  • Registration via email / mobile; optional Google & Facebook login
  • Profile with contact details, address, valid ID & driver's license upload
  • Unified transaction history: services, purchases/inquiries & rentals
  • Saved / favorite vehicle listings and rental units
  • Notification preferences across SMS, email & push
  • Password reset & account recovery

Section 4.6

Admin & back-office

One control room across all three lines and every branch — with role-based access and consolidated reporting.

  • Unified dashboard across all business lines and all branches
  • Content management for the website — services, listings, fleet, promotions, branch info
  • Customer and transaction management across every line
  • Per-branch views plus cross-branch consolidated reporting
  • Commission / transaction tracking for the revenue model
Super Admin Branch Manager Service Advisor Technician Sales Agent Rental Agent Accounting / Finance
Revenue by line of businessAuto-shop, buy & sell, rental
Revenue by branchLeyte, Cebu, Clark & beyond
Job order turnaround timeIntake to release
Rental utilization rateFleet efficiency per branch
Sales conversionInquiries to closed deals

Shared across every module

The connective tissue

Unified Customer Account

Single sign-on across all three lines, with transaction history, saved units and ID uploads.

SMS · Email · Push

Automatic notifications on every status change, reminder and confirmation.

Google Maps

Branch locations and pickup / drop-off points mapped for customers.

Data Privacy Compliant

Consent capture and privacy policy aligned with the Data Privacy Act.

Reviews & Ratings

Post-service feedback across services, vehicles and rentals.

Scalable Infrastructure

AWS Lightsail + S3, set up from scratch and ready to grow with volume.

Responsive on Every Device

Mobile-browser-ready website in addition to the dedicated iOS and Android apps.

Multi-Branch Architecture

Designed to add new branches beyond Leyte, Cebu and Clark without re-architecture.

Section 4.8 · Custom-built

An accounting module that fills itself in.

Not a third-party plug-in. Revenue, commission and expense data flow automatically from every job order, sale and rental — no manual re-entry, no reconciliation.

Auto transaction recording per branch
Configurable chart of accounts
Commission engine tied to each line
Invoice & official receipt generation
P&L, cash flow & commission reports
Accountant-ready Excel / CSV export
Transaction completesService, sale or rental closes
Auto-recordedRevenue & commission calculated
Rolled into reportsPer-branch & consolidated

Section 5 · Technical approach

Built to run and built to grow

Website & Web App

Responsive, working across desktop and mobile browsers in addition to the dedicated apps.

Customer Mobile App

Native or cross-platform build for both iOS and Android.

Internal Staff App

iOS & Android, optimized for the shop floor — camera capture and offline-tolerant status updates.

Hosting & Storage

Application hosting on AWS Lightsail; photos, videos & documents on Amazon S3.

From Scratch

Infrastructure set up new — no existing systems to migrate at this time.

Future-Ready

Designed to add POS / inventory systems and financing-partner integrations later; accounting is native.

Section 8 · Delivery roadmap

Three phases, each a usable release

Every phase ships with its own staff app support and admin capability — revenue-ready, never a partial build.

1
Phase One

Car Rental

  • Fleet catalog & availability calendar
  • Booking, deposit & online payment
  • Rental agreement e-signature
  • Staff check-in / check-out app
  • Unified account — foundation for all phases
2
Phase Two

Buy & Sell

  • Vehicle catalog & advanced filters
  • "What's My Car Worth" calculator
  • Sell / trade-in staff review queue
  • Financing calculator
  • Admin listing management
3
Phase Three

Auto-Shop

  • Diagnostic questionnaire
  • Appointment scheduling
  • Digital job orders
  • Status tracking & notifications
  • Technician / bay assignment
Roles & permissions, branch management, notifications and the admin back-office are shared foundations — built in Phase 1 and extended each phase, never rebuilt per module.

Section 11 · Commercial terms

Mobilization + commission

Structured as a mobilization down payment to begin development, followed by an ongoing monthly commission on transactions processed through the platform — which also covers continuous system maintenance and support. Specific schedules and terms are detailed in the accompanying commercial agreement.

Mobilization fund

₱45,000

One-time payment due at project kickoff to begin development.

Ongoing commission · per transaction, by module

Car RentalPer day, per unit rented
₱100per day / unit
Buy & Sell — BuyOn transaction value
1%per purchase
Buy & Sell — SellOn transaction value
3%per sale
Auto-Shop — RepairOn transaction value
3%per repair

Commission is calculated automatically by the Custom Accounting Module, per completed transaction, per branch, and rolled into consolidated financial reports.

Section 9 · Optional add-ons

Services that extend the platform

Scoped and priced separately from the core build, layered onto any phase or added after launch.

Complementary Technical

  • Branding & visual identity — logo, palette & style guide
  • Virtual assistance — AI chatbot for FAQs, status lookups & basic booking
  • Inventory / parts management tied into job orders
  • Business email & productivity setup (Google Workspace / Microsoft 365)
  • POS / kiosk hardware integration at branches

Digital Marketing & Content

  • Professional vehicle photography & videography
  • SEO & Google Business Profile, managed per branch
  • Social media management & paid ads (Facebook / Instagram)
  • Email / SMS marketing automation — PMS reminders, promos, new-listing alerts

Ongoing Managed Services

  • Managed hosting & DevOps — monitoring, backups, uptime SLAs, security patching
  • Staff training & SOP documentation for the new digital workflows
  • Customer loyalty / rewards program across all three lines

Open items to finalize

?Payment gateway:  Xendit or HitPay — affects Phase 1 directly.
?Cancellation / refund policy details (timeframes, deposit forfeiture).
?Sell / trade-in approval flow — we propose a staff-reviewed queue.
?Final auto-shop service list, confirmed per branch.
?Branding assets — logo, palette, style guide (available as a phase).

Recommended next steps

1Confirm the payment gateway so Phase 1 can be scoped precisely.
2Confirm the cancellation / refund policy.
3Confirm final auto-shop service list per branch.
4Sign off on scope to proceed to UI/UX design.
5Define mobilization & commission terms in the agreement.